Accounting & Trust
Platform Extension PackA ledger your auditors will actually like
Every charge, payment and allocation lands in a double-sided operational ledger - with trust accounting, statements and owner payouts designed in from the first schema, not bolted on.
Trust ledger
Trust balance
R12.84m
Unallocated
R42,300
Owner payouts due
R3.2m
Receipt · Standard Bank
EFT ref 88213 → A. Dube
R4,800
AllocatedNSFAS remittance
Bulk · 2,304 allocations
R9.6m
AllocatedOwner payout · Bay Terraces
Distribution #09
R1.18m
ScheduledDeposit refund
Lease #A-2214 close-out
R3,950
Pending01
Trust accounting, day one
Client monies are tracked in a dedicated trust ledger aligned to PPRA requirements - designed into the data model, not reconstructed at audit time.
02
Compliance as a foundation
FICA/KYC records, POPIA-conscious data handling and full audit logs are part of the platform's Phase 0, because in property they are not optional.
03
Own the ledger, integrate the GL
Atrium owns the operational and trust ledger; summarised journals flow to your general ledger, so accountants keep their GL and lose the spreadsheets.
Capabilities
What's in the box
Double-entry ledger
Accounts, charges, invoices, payments and allocations - every rand traceable from bank statement to bed.
Trust ledger & PPRA
Separate trust entries per client with balances, interest handling and the reporting a trust audit expects.
Statements
Resident, payer, funder and owner statements generated per period, delivered digitally.
Owner payouts
Calculate and run owner distributions with fees and deductions itemised against the ledger.
VAT & tax views
VAT-aware billing and reporting views prepared for your returns.
GL sync
Push summarised journals to systems like Xero on your schedule - the GL reflects Atrium, never competes with it.
Features
Key features
Hover over or tap any feature for a short explanation.
Ledger and month-end
- Configurable account structures per fund or entity, all managed from one login.
- Post and reverse journals, with a timestamped history of every posting, reversal and approval that cannot be edited.
- Close tasks with owners, completion status and a period lock, so month-end runs the same way every time.
- Income statements and balance sheets at entity and consolidated level, produced as part of the close.
- Annual budgets per property mapped to the GL, with overspend alerts and a register of approved capital projects.
Trust and compliance
- A dedicated trust ledger kept apart from operating accounts, in line with PPRA and FICA trust-account rules.
- The trust ledger is checked against the bank balance every day, so trust funds can be certified at any time.
- The trust account inspection report for any prior period, generated on demand when the regulator asks.
- Due-diligence status is checked before any money leaves the trust account, so nobody unverified gets paid.
- Time-limited, read-only access for auditors, scoped to the portfolios and periods they are reviewing.
Funders, tax and owners
- Funder remittances reconciled against expected billing, with surpluses, shortfalls and disputes made explicit.
- VAT calculated on supplier invoices and owner distributions, with a VAT201 schedule mapped from the ledger.
- Line items read from supplier invoices automatically, then matched to purchase or work orders before anything is paid.
- Management fees, reserves, VAT and withholding tax applied automatically each month, with a statement for every owner.
- Owners see performance, download statements, track spend on their assets and sign mandates online.
Fully API-exposed. Like every Atrium capability, Accounting & Trust ships with versioned endpoints, webhook events and OpenAPI docs - so it plugs into your stack, your warehouse and your AI.
Integrations & API →Works with
Billing & Collections
Atrium bills the way residential portfolios actually get paid: multiple payers per lease, subsidised funders with caps, debit orders and instant EFT, and arrears you can act on.
Intelligence & AI
Because Atrium is the single source of truth, its intelligence layer works on live, governed portfolio data - occupancy, arrears, operations and pipeline - instead of last month's exports.
Integrations & API
Atrium is API-first from the first migration. Every capability ships with its endpoint, webhook event and OpenAPI doc, so it can sit alongside your existing systems or take over from them at your pace.
FAQ
Accounting & Trust - common questions
Yes. Client monies are tracked in a dedicated trust ledger designed into the schema from day one, with the balances, audit history and reporting a trust audit expects.
See Accounting & Trust in action
A 30-minute walkthrough with your own scenarios - beds, funders, intakes and all.