Portfolio & Occupancy
Included in CoreYour whole portfolio, modelled down to the bed
Atrium holds a canonical inventory - property, building, floor, unit, bed - so occupancy, vacancy and pipeline are live facts, not month-end spreadsheet exercises.
Portfolio occupancy
Occupancy
96.4%
+1.2%Vacant beds
118
-31Expiring 60d
412
Arcadia House
612 beds · Pretoria
98.2%
HealthyWestside Quarter
448 beds · Cape Town
95.1%
FillingRichmond Corner
380 beds · Johannesburg
91.7%
WatchBay Terraces
292 units · Durban
97.6%
Healthy01
One canonical inventory
Every residence, unit and bed lives in one governed data model - the same record your leases, ledger and dashboards run on.
02
Bed-level or whole-unit
Let by the bed for shared living or by the unit for family and BTR stock. Choose the occupancy model per property; the engine underneath stays the same.
03
Live, not month-end
Occupancy, vacancy and upcoming expiries update as leases move - by residence, by leasing period, across the portfolio.
Capabilities
What's in the box
Structured asset registry
Property → building → floor → unit → bed, with room types, attributes and pricing on the right level of the hierarchy.
Occupancy dashboards
Real-time occupancy and vacancy by residence, room type and leasing period, with expiry runway and intake fill.
Leasing periods & intakes
Academic-year intakes, calendar terms or rolling tenancies - occupancy is always framed by the period that matters to you.
Pricing by room type
Rate cards per bed or unit type per period, with guardrails for subsidised funder caps.
Populated from your stack
Sync workers import and reconcile inventory from your existing systems, with field mapping and monitoring.
API-exposed inventory
The full asset hierarchy is available over the versioned API, so your BI and partner systems read the same truth.
Features
Key features
Hover over or tap any feature for a short explanation.
Your inventory
- Portfolio, building, floor, unit and bed in one governed structure that occupancy, pricing, inspections and billing all build on.
- Tag each building by brand, segment and region, then filter occupancy and compare performance by any of them.
- Load an existing building and unit register from CSV or Excel, so large portfolios go live without re-keying.
- Descriptions, prices, sizes, amenities and photo galleries on every building and unit, ready for the app and your listings.
- Mark units as model, show or off-market for refurbishment and they drop out of vacancy figures without being deleted.
Occupancy and availability
- Occupied, vacant, on-notice and model units across the portfolio at a glance, updated as leases change.
- Upcoming vacancies based on confirmed notice-to-vacate dates, so leasing starts before the unit is empty.
- Find available units by building, type, bed count, floor and price band while the prospect is still on the line.
- Two agents can never hand out the same unit or bed, even when they are working on it at the same moment.
- Time-limited discounts on a unit or unit type during a slow leasing period, without changing the published rate.
Inspections and the estate
- Move-in, move-out and routine inspections completed room by room on a phone, with photos and a signed report.
- Move-in and move-out reports side by side, so chargeable damage is clear before the deposit is settled.
- One catalogue of amenities for the organisation, so buildings and units are tagged consistently and can be filtered.
- Run several buildings from one login and switch between them without a separate session.
- Convert two studios into a two-bed and the floor's size and pricing profile are recalculated.
Fully API-exposed. Like every Atrium capability, Portfolio & Occupancy ships with versioned endpoints, webhook events and OpenAPI docs - so it plugs into your stack, your warehouse and your AI.
Integrations & API →Works with
Leasing & Applications
Run the full admissions funnel - apply, vet, allocate, sign - as one digital flow, with guarantors, funders and documents handled as first-class citizens.
Intelligence & AI
Because Atrium is the single source of truth, its intelligence layer works on live, governed portfolio data - occupancy, arrears, operations and pipeline - instead of last month's exports.
Integrations & API
Atrium is API-first from the first migration. Every capability ships with its endpoint, webhook event and OpenAPI doc, so it can sit alongside your existing systems or take over from them at your pace.
FAQ
Portfolio & Occupancy - common questions
Yes. Each property chooses its occupancy model: bed-level for shared and student living, whole-unit for family, BTR and senior stock. Leasing, billing and the ledger work identically underneath.
See Portfolio & Occupancy in action
A 30-minute walkthrough with your own scenarios - beds, funders, intakes and all.