Leasing & Applications
Included in CoreFrom application to signed lease, without the paper chase
Run the full admissions funnel - apply, vet, allocate, sign - as one digital flow, with guarantors, funders and documents handled as first-class citizens.
Intake pipeline · 2027
Applications
3,204
+18%Allocated
1,876
Leases signed
1,412
+9%N. Dlamini
Arcadia House · Single ensuite
R5,400/m
SignedT. van der Merwe
Westside Quarter · Twin shared
R3,950/m
GuarantorL. Mokoena
Richmond Corner · Studio
R6,150/m
VettingS. Naidoo
Arcadia House · Single
R4,800/m
Offer sent01
One pipeline, no swivel-chair
Applications, vetting outcomes, allocations and lease status live on one record - staff never re-key between a CRM, a spreadsheet and a lease pack.
02
Guarantors done properly
A first-class consent and e-sign journey for parents and sureties, not an emailed PDF - with the guarantor bound to the lease record.
03
Built for waves of demand
Intake windows, waitlists and bulk renewals absorb academic-calendar surges; rolling tenancies work just as well for BTR.
Capabilities
What's in the box
Online applications
Branded application forms with document upload, funder details and eligibility checks, feeding straight into the pipeline.
Vetting & affordability
Credit-bureau and affordability checks through integrated providers, with rules per portfolio and per funder mix.
Allocation engine
Match applicants to beds or units by room type, preference and availability - individually or in bulk at intake time.
E-sign leases
Generate leases from templates and route them for electronic signature - applicant, guarantor and operator, in order.
Renewals & re-leasing
Bulk renewal offers each cycle with new pricing and terms, tracked from offer to signed lease.
Waitlists & offers
Structured waitlists with expiring offers keep beds moving when demand outstrips supply.
Features
Key features
Hover over or tap any feature for a short explanation.
Applications and vetting
- Applicants complete their details and upload ID, payslips and bank statements from their phone through a guided checklist.
- Invite a partner or flatmate to complete their part, and the whole application moves through as one.
- Credit bureau and affordability checks run as soon as an application is submitted, scored against the rules you set per building.
- A guided identity and address verification step on every new application, so no tenant is onboarded without KYC.
- Applicants see where they stand from submission through screening, approval and offer, without calling the office.
Leases and signing
- Build lease templates from a versioned clause library with merge fields, so new lease types roll out without a developer.
- Upload a lease signed elsewhere and the parties, dates, rent, escalation and special conditions are captured as structured records.
- Tenants, guarantors and your signatories sign on their phones in the right order, with reminders to anyone who has not signed in 48 hours.
- Guarantors get their own invitation explaining their obligations, then e-sign the surety agreement online.
- Applicants accept the offer and pay the deposit and first month online. Offers that expire release the unit automatically.
Renewals, move-ins and move-outs
- Leases expiring in the next 90 days, each with its offer status: not sent, sent, accepted or declined.
- Renewal terms pre-filled from the existing lease and sent to the tenant's app to accept or decline.
- CPI-linked or fixed-percentage escalations set per lease and applied on the escalation date, with no recalculation.
- Signed lease, proof of payment and FICA documents collected before day one, with the key handover booked in.
- Notice to vacate triggers the move-out inspection, compares condition reports and settles the deposit against what is owed.
Fully API-exposed. Like every Atrium capability, Leasing & Applications ships with versioned endpoints, webhook events and OpenAPI docs - so it plugs into your stack, your warehouse and your AI.
Integrations & API →Works with
Portfolio & Occupancy
Atrium holds a canonical inventory - property, building, floor, unit, bed - so occupancy, vacancy and pipeline are live facts, not month-end spreadsheet exercises.
Billing & Collections
Atrium bills the way residential portfolios actually get paid: multiple payers per lease, subsidised funders with caps, debit orders and instant EFT, and arrears you can act on.
Resident Experience
Digital-native residents expect to pay, report and hear from you on their phone. Atrium ships a genuinely good resident app - payments, maintenance, comms and community in one place.
FAQ
Leasing & Applications - common questions
Yes - online application with document upload, integrated vetting, allocation and e-signature for applicant, guarantor and operator. No printing, scanning or re-keying.
See Leasing & Applications in action
A 30-minute walkthrough with your own scenarios - beds, funders, intakes and all.